Preparing-Your-Dallas-HOA-For-Inflation

Preparing Your Dallas HOA For Inflation

HOA Inflation Is Here

Preparing-Your-Dallas-HOA-For-InflationThere’s no denying it, inflation is here. Economists have been talking about it for a while now and the fact is it’s something we’re all going to have to learn how to work with. So what does that mean for your HOA? Well, it can mean a number of things from how it impacts your HOA, figuring out what your HOA can do, to compound benefits of inflation. Additionally, it can affect your budgeting as the cost of products and services are at an all-time high. To put that into perspective, they are the highest they have been in 40 years and show no signs of slowing down either. Read on to learn more about your HOA and inflation.

How Inflation Impacts Your HOA

Typically, unit owners within an HOA are likely pleased with the increase in the value of their homes. However, a high level of inflation is likely to have a potentially negative effect on the long-term financial health of the HOA.

At a professional level, expenses are going up for most HOAs. Landscaping costs are increasing as fuel prices rise and labor markets tighten. Property management, maintenance, and repair costs are also adjusting to reflect rising material prices and labor shortages. Along with utility bills getting more expensive due to the tracking of higher energy prices.

The board may find that their HOA is under-funded for a project budgeted many years ago. They only had around $1.2 million in reserves for the project and now face a $4 million shortage. This means current unit owners are taking the brunt of poor planning and higher costs.

What Can Your HOA Do?

Your HOA board should be planning ahead for large capital projects as costs begin to increase. With the addition of labor and energy cost increases, the issues with the supply chain continue to impact raw materials.

If your HOA board does not revisit outdated reserve studies, it is crucial to do so in light of current inflation rates. HOA Loans could be a very strategic approach for other tools to consider.

In light of the current inflation rates, HOA boards would be wise to revisit outdated reserve studies (if they don’t already do so periodically). A more strategic approach is for the board to consider other tools such as HOA loans.

For example, assume that an association anticipates a large capital project that will begin in a few years. Let’s say the cost of the project in today’s dollars is $10 million. If construction-related expenses increase annually by 10%, the same project will cost over $16 million in five years.

In this instance, an HOA loan makes perfect sense. Assuming that the HOA finances are healthy, the board can enter into a loan with a relatively low-interest rate. They can use the proceeds to complete the project today rather than wait five years.

Compound Benefits

If this project is completed promptly, the board can avoid future cost uncertainty. Loan-related interest payments for this project will then be considerably less than $6 million. The association would also eliminate the risks associated with future funding. If this HOA were to need a loan in five years, the interest rate environment would also be considerably less attractive.

Potential buyers would also be likely to discount the pricing uncertainty when a future project is necessary but left undone. Potential buyers are fearful of cost and financing uncertainty, not to mention general disrepair. Typically, home values are more likely to increase after a project has ended and when buyers can see community improvements.

Although inflation is rampant and prices are rising, the cost of debt has remained very low. Today’s Goldilocks scenario has created the perfect opportunity for HOA boards to think strategically about using debt to tackle large impeding capital projects. Perfect opportunities like this are not likely to remain available for too long. If your community is facing an imminent large capital project, let us help you strategize and model your loan options.

With inflation, HOA costs are rising as well, as we’ve discussed, due to labor and supply costs rising. But not all is bad news as financing is becoming cheaper! In many cases, the costs end up being a wash as we have a “Goldilocks” scenario. Classic Construction has a fantastic finance partner and we also have the ability to work on different maintenance plans for your HOA. Call us to schedule a meeting to talk about your HOA maintenance plan today!

HOA-Maintenance-Plan-Series-Predictive-Planning

HOA Maintenance Plan Series: Predictive Planning

Predictive HOA Maintenance Planning

HOA-Maintenance-Plan-Series-Predictive-PlanningWhen it comes to HOA maintenance planning and predictive planning, there are many different aspects to be on the lookout for. Being able to spot things such as cracks in walls, or water stains on ceilings are just a few examples of “smaller” issues that can be a sign of a significant problem that something is wrong. Read on to learn all the different signs to look out for not only internally, but externally as well to keep your property in top shape for your residents.

Building Interior Monitoring

To ensure a successful predictive plan for your HOA maintenance, you must build an interior monitoring system to make sure any potential problems will never become a problem. To forecast and anticipate possible concerns in the interior of your home, you need to have consistent maintenance checks on floors, walls, ceilings, and any other building interior aspects of your home.

Exterior Monitoring

Areas to monitor on the exterior of your buildings include residence and clubhouse/office roofs, siding, brick, stucco, or other exterior wall material, windows, foundation, and doors. You may also have external plumbing elements such as pipes and electrical components like fuse boxes. Because harsh weather, hail, freezing temperatures, and the hot Texas sun can degrade materials, it makes sense to frequently walk the exterior of your buildings for cracks, fading, or chipped pieces. It’s normal for exterior elements to wear out quickly, and planning for it can help prevent damage to the interior of your buildings. Water, rodents, insects, and grime are able to make their way inside your property when external damage happens.

Grounds Monitoring

Retaining walls, signage, pools, and other community amenities are all prone to cracks and other issues that can start with a small problem that can become significant and costly problems.

Because these amenities are often overlooked and ignored, they should also be first on the list of a predictive maintenance plan as we’ve found that they’ve also been some of the largest to hit HOA budgets when not given proper forward-thinking attention.

Being proactive allows any potential problems to be observed and immediately repaired – preventing costly repairs, replacements, and dissatisfied resident displacements. Now that you know what to look out for when it comes to predictive planning, keep checking back soon for more on this HOA maintenance plan series.

HOA-Maintenance-Plan-Series-Preventative-Protection

HOA Maintenance Plan Series: Preventative Protection

Preventative HOA Maintenance Plan

HOA-Maintenance-Plan-Series-Preventative-ProtectionOne of the biggest hurdles that any HOA company faces is maintenance. In most cases, it’s more reactive or just general upkeep of the property. However preventative maintenance can help keep your property in top shape while keeping your budget low. The more you can plan, the better it will be in the long run. Not only for you but also for your residents as it can help you spot small issues before they become big, costly, problems. Read on to learn more about why incorporating an HOA Maintenance plan should be on your to-do list.

Predictable Budget Planning

Planning and budgeting for predictable situations as an HOA are crucial when trying to stay on top of potential issues as they arise. Having an integrated plan for budgeting is key for proactively addressing your property’s maintenance needs. Keeping track and making a list of all maintenance-related information as well as the cost, is a good idea to see what might need your attention next. That way you can estimate and budget for any and all of those future maintenance needs. A reactive approach can ultimately save you money in the long run, which is good for those last-minute situations.

Avoiding and Reducing Costs

Having a well and properly-maintained property should have components that last more than a decade and many property owners and HOAs are content with that longevity. However, imagine having a property that has a preventative maintenance plan that allows components that can last nearly two decades – the cost savings are significant and the residents will be more than content with the state of their surroundings.

Being proactive with repairs and identifying possible issues with components can be three to nine times less expensive than being reactive. This approach prevents a significant headache while preventing major work down the line.

Crisis situations occur all too frequently within associations because of the neglect to take preventative protection when it comes to maintenance. Ensure that you are proactive, rather than reactive can make a much better effect on addressing future property maintenance. If you are interested in learning more about different HOA maintenance plans for your associations, check back here soon for more to come.

Who-is-Responsible-After-an-Apartment-Fire-in-Texas

Who is Responsible After an Apartment Fire in Texas?

Who-is-Responsible-After-an-Apartment-Fire-in-TexasLearn Who is Responsible After An Apartment Fire

The now-famous 4th of July fire at Panther Island Pavilion in Fort worth reminds us how important it is to keep a close eye on fire safety this summer.  If you are an apartment resident, you might be wondering who is responsible for the damages in the unfortunate event of an apartment fire. The huge number of grass fires sparked by our drought conditions might have you fearful that a neighbor’s misplaced cigarette butt or grill embers might spark a flame that takes out your entire building! If an apartment fire happens in your apartment community, here are things you should know about who is responsible for covering what.

What is the landlord responsible for?

When a fire occurs your first thought might be well my landlord is responsible no matter the cause of the fire, but this isn’t exactly the case. Additionally, the landlord’s insurance is only going to cover the building and surrounding premises but not the contents inside the apartment. However in some cases, the landlord may be responsible for all damages, including to your personal property, and those are outlined below. 
Situations where the landlord is responsible due to negligence:
  • The landlord failed to meet applicable fire code standards.
  • The landlord had failed to provide or maintain smoke detectors (which are required by law) caused a delay in the discovery of the fire
  • The landlord stored hazardous material in or around the building that caused or accelerated the fire.
  • The landlord blocked or allowed a blockage of passageways or emergency exits.
Should you find yourself in one of the above-noted situations then your landlord may be responsible for all the damages caused by a fire in your apartment building. The next step is to contact your renter’s insurance company to have a thorough investigation completed to determine the cause of the fire and find out if the landlord is responsible due to negligence. If the investigation determines that the landlord is responsible then their insurance would cover the cost of the damages due to a fire. 

What is the resident responsible for?

As a resident, you might be wondering what you will be responsible for in the unfortunate event of an apartment fire. Although the answer depends based on what was damaged and how the fire started will be a determining factor. Also, making sure you have the right coverage within your insurance plan will be a big factor in this as well. If for example the fire is ruled as your fault due to smoking inside or leaving a hair straightener on, you will be the one held liable.
If it was due to a faulty outlet or worn down apartment appliance, the renter usually isn’t at fault in those instances and the landlord would be the one responsible. If you still aren’t sure who might be held liable in your situation, the best bet will be to contact your insurance provider and discuss the details of your coverage with them. 

Maintain Renter’s Insurance

The best safety net for any resident is to ensure that you maintain your renter’s insurance after you purchase it – if you don’t purchase an annual plan, make sure that your monthly plan is up to date and never lapses.
When you have renter’s insurance and an apartment fire causes you to be displaced and/or damages and destroys your belongings, renter’s insurance is what gives you the ability to provide the ability to stay elsewhere and reimburse you and your family for the lost belongings. Living in Texas and the high risk of fires this summer is a great reminder to make sure that your policy has a loss-of-use provision for fire damage.
Ultimately, determining liability for an apartment fire requires each party to understand the cause that initially started the fire. In Texas, it is therefore of most importance to uphold legal options for these unexpected cases of accidents and obtain renters’ insurance for all parties signing the lease.
If your apartment complex experiences fire damage and/or needs emergency services for fire restoration, call Classic Construction for a quick assessment of the building and to begin working on the property and restore it to its original condition safely and quickly just as we have with Richardson Crossing in Richardson, Texas. 
When-a-Power-Outage-Strikes-4-Tips-to-Surviving-the-Summer-Dallas-Heat

When a Power Outage Strikes: 4 Tips to Surviving the Summer Dallas Heat

4 Tips to Surviving the Summer Dallas Heat When a Power Outage Strikes

When-a-Power-Outage-Strikes-4-Tips-to-Surviving-the-Summer-Dallas-HeatWhen a power outage strikes, while scary in the winter, you can always pile on blankets and more clothes. In the summer months, however, you want to take steps to make sure you stay cool and don’t succumb to heat stroke. After checking your breaker box for tripped circuits and reporting the power outage to Oncor, follow these tips to make sure you, your family, and your pets keep cool.

Resources In Your Home

If your power goes out in the summer months, there are several things you can do to help keep cool and protect your food. First and foremost: DO NOT OPEN YOUR REFRIGERATOR OR FREEZER! Even just to check. The more you open them, the more quickly the temps will drop and your food will spoil. Outside of that, to keep yourself cool you can do things like donning shorts and sandals or other loose and lightweight clothing, wetting a cloth and dabbing your arms, legs, and face with it, and drinking plenty of water. Another option would be to keep hand-held fans on hand, or in a pinch use, cardboard or paper folded accordion-style to keep air moving. Remember, heat rises, so if you have a multi-story building, stay on the lowest floor!

Resources In The Community

If you anticipate that your power may be out for longer than expected and need to evacuate your property, you may have some local resources available to make sure that you stay cool and safe. The Red Cross Metro East Chapter is a wonderful resource if you aren’t immediately able to find a temporary place to stay overnight.

If you anticipate the power to return within several hours and it’s during the day, you might consider reserving a space at a local co-working office for the remainder of the day. Check out this list of local co-working spaces to find an office/space near you to stay in until your power returns.

Monitoring Your Health

Staying hydrated sounds easy and necessary but when the heat starts to spike it can be easy to become dehydrated within your own home. monitoring your body’s temperature and symptoms can be the key to avoiding heat-related illnesses, such as heat stroke, heat exhaustion, heat cramps, sunburn, and heat rash. All of them vary in symptoms.
Some tips to keep in mind would be to always wear lightweight clothing and stay in the coolest, lowest levels of your home. Also try to avoid caffeine, alcohol, and heavy meals as these can lead to dehydration.

Checking In On Your Neighbors

Power outages can be a stressful situation during the summer and turn dangerous quickly. If you can, always check in on your neighbors and make sure they have the proper resources to try to beat the summer heat as well. If your neighbors are elderly, be extra mindful that they might need help when it comes to transportation as well, since they will need to get to a cool and safe place. Sharing resources and knowledge with neighbors when available is always recommended so everyone gets through this tough time together.

Now you know 4 great tips on beating the summer Dallas heat in the event of a power outage. Remember to stay calm in this situation and know that there are many great resources available if you ever find yourself in this unfortunate predicament. If you are able to follow these tips as best as possible, you will not only keep yourself safe, but your family, pets, and neighbors as well.

Tips-for-Multifamily-Living-When-the-Power-Goes-Out-in-Your-Apartment

Tips for Multifamily Living When You Lose Electricity in Your Apartment

Lose Electricity in your Apartment? Tips for Multifamily Living When the Power Goes Out

Tips-for-Multifamily-Living-When-the-Power-Goes-Out-in-Your-ApartmentRegardless if you’re working from home, relaxing with your favorite TV show, or enjoying central AC inside of your home, when the power suddenly goes out it is an immediate wake-up call from anything you’re doing. When you lose electricity in your multifamily home, the first thing to do is to reach out to the managers of the property but living in Texas, is this the right step to take? How do you ensure that this is a short time outage or a long term? Where do you go for helpful tips and contact information for your location? These are all common questions and concerns that we will discuss to assist you in what to do when you lose electricity in your apartment. Keep reading to learn some great tips for multifamily living when the power goes out.

Talking to Owners/Managers

As a resident, it can be extremely frustrating and worrisome when your power goes out, especially during the hot Texan summer months. If this is a recurring issue, you may want to consider reaching out to the Property Managers and letting them know that you’ve experienced this multiple times so that they know that it’s not just a one-time issue.

Alternatively, if this is the first time that this has happened to you, your best bet is to reach out to your electricity provider to see if they are aware of the outage. More often than not, if it’s a one-time issue, it’s an outage, whereas an outage that happens often (like for heavy winds, for example) may require your Property Manager to have a general contractor take a look and ensure that this repeated outage isn’t a maintenance and/or safety issue that could cause bigger problems as time passes for the residents and for the building(s).

Talking to Residents

When your power goes out it can be a scary experience, especially if you have young kids who may be afraid of the dark. Your first thought is probably to get every flashlight or candle you have ready and get as much light going as you can. However, this may not be the best approach, particularly since candles aren’t always the safest option. Instead what we recommend is that you take a second to access the situation, go outside and see if only your unit has been affected or if your neighbors are without power as well. If you find that it is only your unit then contact your office or on-site maintenance personnel to have them come out and see what’s going on. If you find that your entire build or complex has been affected then your next step is to check with your power company. Many of them how outage checkers as a way to report the outage in your area. Be sure to always report an outage in your area even if they already know as the more reports they get the more they’ll know how dire the need is. Lastly, just do your best to relax and wait out the situation.

Helpful Links & Contact Info

If you live in an apartment, condo, or HOA community and your electricity happen to go out, here is a quick list of items to check, and places to find information.

1. Check in with neighbors and look outside for street lights and other electric items to see if only your unit is affected, or whether the entire block or community is affected.
2. Look at your breaker box for any tripped breakers. Sometimes they are tripped, but the switch is not moved very far and might be easily missed!
3. Check your email or community bulletin board for notices about electric repairs. Sometimes these notices go to spam, so don’t forget to check there!
4. If you’re a Texas resident check Oncor’s Outage Tracker to see if your area is affected by a storm or other large outage. If it’s not reported, use that page to make a report to get power restored as soon as possible.
5. If you’re not a Texas resident, check your area’s main electrical provider for outage listings or your electric company’s main website.

Now you know the best tips for multifamily living and what steps to take whether you are an apartment manager, owner, or resident when you lose electricity in your apartment. Reach out to our Classic team today for general maintenance contract work and we can also help you find the best maintenance plan when it comes to your multifamily property when you find yourself in the unfortunate situation of an outage.

Is-Multifamily-Building-Maintenance-Causing-a-Loss-of-Business

Is Multifamily Building Maintenance Causing a Loss of Business?

is-multifamily-building-maintenance-causing-a-loss-of-businessPoor Multifamily Building Maintenance Might Be Causing a Loss of Business

As we see more people building a family, multifamily housing marketing is becoming more common in the housing industry. With new builds bringing competition and old buildings maintaining structure, how are these conflicting markets affecting business? The things to consider when looking into multifamily housing range from the cost of living to upkeep and maintenance of the building and the appliances that you’ll be using during the duration of your time there. In this blog, we will be discussing how Multifamily building maintenance may be causing a loss of business.

Flooring

When it comes to multifamily living, flooring is a huge aspect when considering which apartment is the right choice for you and your family. No one wants to rent an apartment with old and torn-up carpet that hasn’t been replaced in years, so keeping up-to-date on the carpet and making sure it’s replaced after each tenant is essential when it comes to building maintenance. If you have tile or hardwood flooring within the units, making sure they aren’t cracked and outdated will help potential renters to choose your location. Keeping the inside of an apartment current and on-trend is one of the many reasons future renters will gravitate toward your complex.

Fixtures

Depending on how long it’s been since your latest fixture maintenance walkthrough, it’s quite possible that the fixtures may be outdated (or even at times non-existent). Cabinets with no drawer pulls or handles may not be as desirable as brand the new bronze-finish style that’s been popular in new builds. Units that have been rented for a long period of time without renovations may also have residents eyeing newer builds with modern stoves, microwaves, and washer/dryer combos.

As we’ve seen rents rise across the DFW metroplex, we have seen a high churn of residents who may jump from their current residence to a newer one that will charge the same monthly rate that has the latest and greatest appliances and fixtures.

Furnishings & Appliances

It’s a widely known fact that when a family comes together it’s usually in the kitchen! So when your current and future residents gather together you want to give them a space that’s sure to impress. Updating your appliances, cabinets, and more to a more modern feel can help the inner event planner choose your community over a competitor.

Another aspect that makes multi-family living really stand out is giving your residents a sanctuary away from the hustle and bustle of the outside world. Having a bathroom with a comfortable tub and a vanity large enough to share are key components that you’ll want to think about when updating or building your community. At the end of the day, you want to make sure that your residents have a true place where they can relax and call home.

During this tumultuous time for residents and the competition for space, keeping units in a multifamily building is more important than ever. We have heard and seen multifamily residences lose residents in droves just for the lack of maintenance – which as most property managers know is one of the least desirable outcomes for a property.

Reach out to us today for a quote to recommend the best maintenance plan for your multifamily residence to keep your residents happy and attract new residents no matter the season.

Annual-inspection-checklist-for-multifamily-properties

Annual Inspection Checklist for Multifamily Properties

Helpful Checklist for Annual Inspection of Multifamily Properties

Annual-inspection-checklist-for-maintaining-multifamily-properties Summer is right around the corner. This means families, especially those with kids, will be out and about ready to enjoy the summer sun while making memories to last a lifetime for multifamily properties. With this new excitement of outdoor play comes dangerous hazards! This can be anything from nuisances (Not sure what that is? We have a blog for that!) or cracked sidewalks that can cause trips and falls (You guessed it we have a blog on that too!). The best thing you can do as a multifamily owner or an HOA president is to get these hazards taken care of before the summer season and stay on top of these potential issues. Being proactive and taking care of potential issues as they arise is always recommended, however, doing an annual inspection is also a great way to find any issues or hazards you might have missed. As always, you can reach out to us if you need help with any maintenance that might come up. Below, we have provided a helpful checklist for annual inspection for multifamily properties below to get you off on the right foot to ensure your property is safe for summer play this year and many more to follow!

Amenities

Pool

Pool deck free of cracks and chips

Pool coping free of cracks and chips

Cracks or leaks inlining

Gate and safety locks in working order

Playground

Equipment is safe

Padding is checked

Fencing and safety locks are secure

Fitness Centers

Check door locks

Wall mirrors are securely attached

Weight and equipment mounts are secure

Courts – Tennis or Basketball

Gates and safety locks

Surface cracks

Fix faded or chipped paint

All lighting is in working order

Dog Park

Check and repair fencing

Gates and locks are working

Water stations or water pads in working order

Grounds

Sidewalks

Cracks within the concrete are filled

Curb ramps are checked

Surfacing and leveling issues are corrected

Landscape nearby is maintained

Parking Lots

Paint is visible/pavement striping

Proper signage is used

Safety gates and locks are working

Retaining Walls

Any stucco issues are repaired

Check for leaks

Check for mold on walls

Inspect for cavities or warps

Fencing

All fencing is stable

All holes or entrances are repaired

Buildings

Interior

Separated window seals

Check for mold around windows

Replace malfunctioning smoke detectors and fire extinguishers

Ensure HVAC systems are in working condition

Exterior

Clean and/or repair gutters

Check for broken or damaged shingles

Replace non-working lightbulbs or fixtures

Recreational Buildings/Clubhouse

Check for outdoor grill stabilization

Deep clean grills or cooking spaces

Check for loose hardware on fitness equipment

Dispose of any broken/damaged fitness equipment

 

We all know that the weather getting warmer can bring on amazing projects to keep your multifamily properties in shape and ready for a beautiful summer. At Classic Construction & Restoration, our full supporting staff is ready to shape up your commercial or residential property so that summer happens for you and not to you. Call us today for a free estimate on any of your property projects.

Playground slide and stairs with various primary colored railing.

Maintenance for Community Managers: How to maintain your community’s playground equipment –

playground slide and stairs with various primary colors With the hot Summer weather drawing near, the kiddos in your community will want to start playing on the playground more frequently. Before they swarm the equipment, check out these CAI maintenance tips for playgrounds.

Clean the equipment
If you’re thinking like a parent or childcare worker, you probably just imagined yourself wiping everything down with Wet Ones. Don’t worry; there is a faster way!

The first thing you might want to do when inspecting the playground equipment in your community is have it power washed. This will not only remove any dirt or mud buildup but also allow you to see any imperfections or damaged areas of the equipment more clearly.

Check structures for insect nests
Lots of insects hate cold weather and to them, the underside of playground
equipment is a good place to build a home. Have your maintenance crew
walk the entire playground area, even the seating areas, and check for insect
nests.

You might this unnecessary because parents should be responsible for keeping their kids from bothering the insects, but there are always parents that are less attentive than you might think. The last thing you want is an angry parent holding
you responsible for their child getting stung by a bee when they’re deathly allergic.

Think “Safety First”
Take this time to have your maintenance crew tighten or replace any loose bolts
on the playground. This is especially important in cases where there are multiple slides or levels to the playground, and if your community is home to lots of children.

If you find any rusty areas on metal playground equipment, or any warped or
damaged areas on plastic playground equipment, consider getting a bid to repair it.

Playground equipment probably isn’t at the top of your Board’s list of priorities
and that’s okay. Just know that to build a new playground set from the ground up,
it can cost anywhere between $5,000 and $50,000. For higher-end communities
that want even nicer equipment, it can cause ten times this much. In the off
chance that your community playground does need some major repairs, know
that it’s cheaper to maintain it than to rebuild it.

playground swing maintenance blue swings

Budget for resurfacing
This is especially important if the playground has wood chips or tire mulch. Even if you don’t plan to completely replace the surfacing, make sure you budget to have it raked and leveled, especially under the swings and slides.

If you’re not sure if you should resurface your community’s playground, Classic Construction recommends reading the Texas Health and Safety Code regarding playground surfacing. You’ll want to make sure your current playground is up to code before worrying about whether or not it’s in good enough condition to leave in place.

Community playgrounds are amenities that do an excellent job of bringing communities together. They get kids and parents out of their homes and into connection and conversation with each other. To make sure your community playground can continue to provide this invaluable service, take some time to schedule the inspection today.

Empty apartment turnover maintenance

Preparing for Tenant Turnover: What Major Maintenance Items Should Be on Your Checklist?

Tenant turnover is a year-round problem for property managers and landlords. But with the warmer weather on the horizon, turnover rates will be on the rise. According to the National Apartment Association, turnover expenses have the potential to reach up to $162,000 or more annually, depending on the property’s location and turnover rate. 

With that being said, here are 3 of the top turnover maintenance tips to help you manage this busy season more effectively and save money in the process.

Begin the process before your current tenant moves out

As long as your resident has given you written notice of their intent to vacate, you can start the turnover process by scheduling a pre-inspection at any time before the current tenant moves out. During this time, you’ll be able to assess the condition of the flooring, the blinds, the appliances and any other big-ticket items that you might need to order in advance. 

Speak with your vendors about availability of materialsa kitchen with with stainless steel fridge, black stove and a black over the range microwave. White cabinets and black countertops. Kitchen receiving maintenance and being cleared.

Because you were smart and started the turnover process early, you now have the opportunity to make sure that your vendors have what you need in stock, or place your order for the materials so that you receive them in a timely manner. 

Additionally, your maintenance team will be able to prepare for whatever make-ready responsibilities they will be handling after the tenant is gone. These can include, but are not limited to, replacing window screens, air vents, appliance upkeep and cleaning. 

Prepare for both major and minor renovations, if necessary

If during your pre-inspection you realize the unit is overdue for a light remodel, you will be able to assess what items need replacing. Simple renovations such as new light fixtures, additional electrical outlets, or new paint can potentially generate a higher rent and depending on the skills your maintenance team possesses, can be done by them for a relatively low cost.

However, if you or the property owner have been going through the process of completely updating units and this one needs a major remodel, this is the time to request contractor bids and estimate the costs. Doing this before the current resident is gone will help you when looking at your turnover budget and you will be able to then determine an accurate timeline for when the unit can be rent-ready.

Empty rooms with clean wood floors a fireplace receiving maintenance. Room has white walls and a white ceiling fan with three lights turned on. Empty room maintenance managing tenant vacancy

Fortunately for you, Classic Construction handles everything from general maintenance to full remodels to large insurance claims. If you find your maintenance staff overwhelmed with their turnover responsibilities, give us a call or contact us today for a free estimate!